Purchase Order
P O (Purchase orders) can be created in POSI. Click the "P O" button on the main window. The Purchase Order window appears, as shown by the screenshot below.
To create a new P O, enter the number of rows in the box on the right of the "Create Rows" button. Select the "New P O" option button.
Next hit the "Create Rows" button. The required rows will be generated.
The required rows are now displayed. Enter a barcode in the 'Prod Code' column and press Enter key on your keyboard. The Description, Price and Disc fields are automatically filled up by data from the Inventory.
To generate the P O for use, click the "Generate HTML" button and what you have entered in this window will be presented as properly formatted document in your web browser. When you save a P O by hitting the "Save / Update P O", the Amount column and Total will be automatically calculated before the document is saved.
A saved P O is available anytime from the dropbox next to the "Open" button.
Quotation and Stock Transfer windows' interface and functionality are similar to the P O window just explained above.
The Stock Transfer window can be used to generate a document for requesting and transferring goods between outlets (in the case of a retail chain) or for goods to be returned to a supplier.
When it involves transfer of goods amongst the company's own shops, this stock transfer window itself can serve as the platform for requesting & supplying of goods between them. The stock transfer request created by Shop A to Shop B can be accessed by Shop B from the same 'Open' dropbox.
When Shop B opens the file in this Stock Transfer window, all fields except the "Qty Deliver" field are locked. This will prevent Shop B from editing the file which it does not have ownership. Shop B will enter and save the quantities it is able to supply to Shop A in the "Qty Deliver" fields.
When Shop A opens the file, the quantities shown in the "Qty Deliver" fields entered by Shop B will be shown. Shop A being the requesting shop cannot edit this field because it is meant for the supplying shop to use.
The requesting shop can lock the file once stock transfer has been completed. The supplying shop will therefore not be able to change the "Qty Deliver" fields anymore. However there remains an option for the requesting shop to unlock a file should there be a need.
