A4-size Receipt

• Print A4-size receipt on POS window. A checkbox on POS window will be available for switching between such A4-size and mini receipt printouts.

Purchase Order

• Generate P/O using data in dropbox - supplier, address, barcode, description, cost - taken from existing records
• Auto-calculate amount to pay the supplier
• Generate P/O in html for printout
• A P/O calls up the either Add Stock or Inventory windows when leftmost "Item" cell of a row is clicked. If you choose Add Stock window then you can add the item & quantity into the Inventory with ease.

Quotation

• Generate quotation using data in dropbox - supplier, address, barcode, description, cost - taken from existing records
• Auto-calculate amount to charge
• Generate quotation in html for printout
• A Quotation calls up either the Add Stock or Inventory windows when leftmost "Item" cell of a row is clicked. Select which latter window to show as appropriate.

Stock Transfer**

• Generate html Stock Transfer document using data in dropbox - supplier, address, barcode, description, cost - taken from existing records
• Use Stock Transfer to create document to transfer goods from one outlet to another or for returned goods to a supplier
• Easily update the Inventory records of an item being transferred by clicking on item row
• Stock Transfer window serves as platform when requesting & transfering stocks between outlets
• A Stock Transfer document calls up the Add Stock and Inventory windows when leftmost "Item" cell of a row is clicked. Which latter window opens up depends on the status of the Stock Transfer document.
• Bonus System
• Enable members to earn bonus points in monetary value & to use them for purchases

Delivery Order

• Enter delivery information on POS window based on sale receipt
• Generate html Invoice/D.O. based on sale receipt with an outstanding amount to be paid later
• Suitable for managing layaways - goods partly paid for and reserved by a customer
• Suitable for generating and keeping records of Invoice/D.O. on credit terms to customers such as in wholesaling business
• Update sale receipt when payment fully made. Amounts in the sale summaries/details on POS & Report windows are correspondingly updated.
• Quickly generate in text format a complete list of all outstanding receipts for the year sorted either in date, Member ID or Customer Name order.

Appointment Scheduler

• The Appointment Scheduler can be used by leisure/lifestyle businesses like spas, beauty salons and fitness clubs.
• This Appointment Scheduler is fully integrated with the pos window where a sale receipt is used in the Scheduler as a "Ticket" for booking appointments.
• Sessions of a service package are then scheduled on selected date, time and with particular service staff members. These booked appointments can be easily re-scheduled.
• A datagrid in the Scheduler displays the appointments based on a selected month or a day.
• Appointments can be listed out on the datagrid based either on service staff names or customers' names.
• An appointment can be set by the counter staff as 'Checked In','Awaiting' or 'No Show'
• An appointment can be printed out. Alternatively a whole list of appointments based on the same sale receipt no. can be printed out

Food & Beverage System - Typical Restaurant

• This module is for restaurants which need to hold and split items in a bill among patrons at the same table. It is also capable of merging table bills and changing table number at ease.
  
  All these are accomplished through a popup frame on the pos window allowing you to easily change the table and guest numbers.
  
  Aside from such a capability, there is floor plan that can be easily customized. Occupied tables are shown in a different colour from unoccupied ones in the floor plan.

Food & Beverage System - Marche Restaurant

• This system uses an ID card given to the customer at check-in point. The customer orders dishes from the food stalls inside the restaurant. Receipts are printed for the customer for collection of her orders when ready. No payment is made.
  
  After meal, at the check-out point, the cashier collects back the ID card, enters the ID on the POS window and automatically prints out a consolidated receipt of all the purchases of that customer for payment.
  
  This requires that all POSI stations are locally networked.

Another possible application of the Marche system is a self-service POS window for busy retail outlets like supermarkets. Presented with a very simplified POS interface, goods are scanned by the customer and her ID such as represented by the shopping card number is then entered.

At the checkout station, by entering the ID the consolidated receipt is retrieved by the cashier for settlement. This architecture eases the flow of customers even as it does not place expectation on the customer to process payment.

To prevent theft, service staff stationed at the scanning area can act as deterrence. Weight verification at the check-out station can also add to the security.

Database

• System - software & database - can be upgraded from MsAccess database to MsSQL database

Remote Network Decentralised

• Uses secured fixed IP from ISP or normal Internet connection.
• Shops use their own databases located at the remote HQ.
• Alternatively, a shop's databases can be local and still accessible by the HQ and other outlets. There are some limitations compared to the centralised version
• To generate multiple-outlet comparative reports, Consolidate* module above is needed.
• Auto Synchronisation between HQ's & shop's databases
  • Auto synchronisation of sale, inventory & membership data at HQ and shop during the launch of POSI thus not affecting run-time performance.
  • If there is nothing to synchronise, no lag will be experienced.
  • Synchronisation as such ensures that in the event of Internet failure sales can still be processed at the outlet using the local database as the local database has similar inventory & membership records plus sale receipt sequence.
  • Upon restoration of Internet connection any temporary sale records in the local database will be transferred to HQ.
  • Sale receipt sequence will be maintained.
  • The aforesaid processes are automated and transparent, requiring no intervention on the part of the user.

  Note that in the Decentralised system if the company has a membership system, members' data are not shared across outlets because that would require the use of a central database available only in Remote Network Centralised below.

Remote Network Centralised

• Uses secured fixed IP from ISP or normal Internet connection.
• Network POS stations at remote outlets to a single central database located at HQ via Internet
• HQ can choose to reserve access to an outlet's 'Control Panel' in POSI to itself.
• HQ can also reserve access to the Inventory, Add Stock, Members & Vendors windows to itself.
• This and other specs will need to be specially customized.
• Shops are restricted to onlyuse and manage its own data through pos, add stock and inventory windows
• Shops are able to check through the Report window what kind of items are available at other outlets for the purpose of requesting goods
• There is no need for HQ to consolidate data in order to generate multiple-outlet comparative reports
• Member data are available to all outlets
• Outlets will be able to check for availability of an item at other outlets and request for stock transfer. If the Stock Transfer** window is available, it serves as platform for requesting & transfering stocks between outlets.
• Auto Synchronisation between HQ's & shop's databases
  • Auto synchronisation of sale, inventory & membership data at HQ and shop during the launch of POSI thus not affecting run-time performance.
  • If there is nothing to synchronise, no lag will be experienced.
  • Synchronisation as such ensures that in the event of Internet failure sales can still be processed at the outlet using the local database as the local database has similar inventory & membership records plus sale receipt sequence.
  • Upon restoration of Internet connection any temporary sale records in the local database will be transferred to HQ.
  • Sale receipt sequence will be maintained.
  • The aforesaid processes are automated and transparent, requiring no intervention on the part of the user.

Work Orders

• Create on pos window an on-hold partial receipt in which goods or services need to be indented, reserved, prepared or scheduled for completion
• Sometimes goods are sent in by a customer for repair, re-design or overhaul. Such goods can be entered into the receipt on pos window using manual entry with zero price, hence not compromising the logic of a receipt.
• The Word Orders window enables items in these partial receipts to be easily accessed and updated in terms of status - 50%, 80% or 100% completed
• If needed, a work order can be printed for the customer
• When a status of a partial receipt is 100% complete, it can be easily moved to the current date for closing on pos window
• Items in closed receipts with outstanding amounts can also be similarly accessed and updated. When such a receipt has been fully paid, it is no longer available on the Work Order window.

Credit Notes

• Issue a credit note for either cash or a good deposited by customer
• Credit note can then be used for purchase of goods by the customer
• System always keeps and generates a record of credit balance and usage