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         ► Manual  :     Overview of POSI features and capabilities


Point-Of-Sale (POS) systems have come a long way since the days of mechanical cash registers. Although nowadays electronic cash registers have far better functionality including some POS-like functions,  a true  POS system is quite a different animal. The reason is that POS systems are full computer programs that have gone beyond their role in processing counter sales to catering to the highly specialized needs of different businesses. 

The most widely used types are seen in Retail and F & B outlets.  Their use has also been extended to other industries such as the hospitality sector where scheduling of services for customers has added more functionality to them.

A POS system in fact should be viewed as a most essential software for any business (or even non-profit organisation) and not just for those with a frontdesk or counter to process sales and handle customers.  We believe with enough recognition of its many benefits more and more companies will begin to spend some money for a good one. For the present however many businesses still rely heavily on usual office applications like spreadsheet or word processing programs to do work like issuing an invoice, delivery order, credit note, quotation or purchase order. 

If a company really wants to cut down significantly on workload and know what exactly is going on with its business, these aforesaid processes should no longer be treated as discrete and disparate tasks but rather as intrinsically interrelated business activities that should be dynamically integrated with the company's inventory, customer data, sale staff performance and accounting requirements.  This is exactly what a good POS system can do for you.

A powerful POS system can in fact be likened to the heart of an organisation because the input and output of goods and revenues interlinked with the inventory, customer and sale staff information are constantly processed, recorded and then reported by it in numerous configurations that are very useful in inventory management, accounting, upgrading and downgrading products and vendors based on performance and margins, so forth.


POSI is such a POS system otherwise known as a Retail Management System. Based on continual inputs from customers we have implemented countless features into the system while ensuring that accuracy and ease of use are never compromised.

A POS system being really a complex suite of software, potential buyers of any POS system should carefully study and test out the various functions and features in any offer in order to make an informed and safe buy.  Because of their complexity POS systems are notorious for bugs and errors, and also for lack of user-friendliness.

POSI POS System will stand out as a most reliable and capable software to meet your needs of saving on manpower and providing critical business intelligence. To assure you of this your company may request for a fully-functional software demo from us.

That said, no POS system is ever complete because business processes differ from company to company.  For this reason our software can also be further customized to fit end-users' requirements.

Standalone or Networked

POSI has been designed both as a standalone system for small retail outlets and as a networked system for larger outlets like departmental stores. This software comes with a MsAccess database that is used to input and output inventory, sale, vendor and other data.  As this database can run on any PC, a single shop can use this software as a turnkey solution.

For a larger store with multiple POS terminals, the backend server can use MsSQL database which can be networked with the POS stations running on MsAccess databases.   Anytime updating both ways between the backend MsSQL and POS station MsAccess databases is available with a single click of a button from the backend.

This local networking feature can be extended by having both the software and central database served up at a remote location such as a cloud service and accessed by HQ and retail terminals over the Internet.

This may be needed when there are multiple outlets spread out geographically and there is a requirement for a single centralized database.

Retail, Wholesale & General Invoicing

During sale, POSI can issue not only mini receipts but also A4/A5-size receipts that may be required by certain types of business.  POSI further has a "Delivery Order" module. This is the capability to issue A4-sized D.O./invoice with outstanding amount to be settled later. 

This feature can be used  for delivery-based businesses like gardening products, furniture or for a "layaway" sale - whereby a receipt with deposit made for reservation of certain items can be issued to the customer with the balance to be paid upon delivery/collection of the goods. 

Similarly distribution/wholesale businesses can use such a feature in POSI to generate D.O./invoices on consignment, credit or C.O.D. terms. These are not all.  Please see Feature List page for a comprehensive list of capabilities in POSI.



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